Built for: An independent dental practice owner who misses calls at lunch and after hours
An assistant that answers every call, text and web chat, books straight into the schedule, texts forms and reminders, and hands a person anything clinical or about money, with a summary.
Concept work. Calloway Dental Studio is fictional; the design and build are real.
The phone rings at lunch, after five and on Saturday, and every missed call is a patient who books somewhere else. The front desk team spends the day on hold music, insurance questions and reminder calls.
AI receptionists such as Arini, Weave and Viva answer the phone and book the visit. This one also works the schedule: when a chair opens, it goes first to the patients about to lose their insurance benefits on December 31, so the practice fills the hour and the patient saves money.
Captured from the working prototype. Open it to click through.
Designed for the phone first, because that is where the people using it are.
Assistants that answer, draft, chase and report, so a small team stops doing the same task by hand. Three fixed packages, or see the whole service
We map the tasks your team repeats and automate the most expensive one, with a 30 minute handoff.
Start with thisOne assistant on one real job, nothing sent without approval, and a plain report on the hours it saved.
Start with thisThe assistant, its dashboard and its connections to your email, calendar or books, tuned for 30 days.
Start with thisCollections follow ups drafted in the owner's voice and sent only on approval, vendor bills read from email and matched to purchase orders, a 13 week cash forecast and a morning summary.
Dispatch with a live map and technician timeline, job records with checklists, photos, invoices and signatures, owner performance reporting, a technician phone app and a live arrival link for customers.
The homecoming website, tickets with a phone wallet pass and door check in, a social kit in every size, and a committee dashboard for sales, reunion classes and sponsors.
