Southeast Truss Erectors: one system for the jobs, the money and the materials.
A commercial truss installer tracked its jobs, invoices, change orders and materials in QuickBooks and scattered places. We built one system for all of it, connected it to QuickBooks, and wrote the procedures the team follows.
HQ Labz didn't just build us a tool: they installed an operating system. The biggest difference is clarity: we can see what's happening in real time and make decisions faster.
We went from scattered tracking and manual steps to a single source of truth that connects jobs, invoices, change orders, inventory/materials, and reporting. The role-based views made it easier for Finance, Fabrication, Installation, and leadership to stay aligned, and the automation around retainage and subcontractor payments removed a lot of guesswork.
A single source of truth.
Built around how the company already works, in the tools the office already pays for.
Jobs in one place
Job management moved out of QuickBooks and scattered tracking into one Airtable base: jobs, statuses and change orders.
QuickBooks, connected
QuickBooks and Airtable talk to each other, so invoices and job records stop living in two places.
Materials counted
An inventory app for materials, synced every night, so counts and job costs come from the same numbers.
A view for each team
Finance, fabrication, installation and leadership each see the part of the system they work in.
Retainage and payouts
Retainage and subcontractor payments are worked out by the system, not by hand.
Reports and a safety manual
A daily report system and the company's safety manual and procedures, so the team runs the system the same way.
Daily reports, from the job site
The same company's daily reports run on Construct Hub Pro, the field report app we built: the crew answers on the phone as the day happens, and the office signs a clean PDF. Its web app is live with the company's real jobs; the iPhone app is in testing.
The same system, sized for you
Most operations systems start with one base or one broken workflow, and grow into the whole back office. Our rate is $100 an hour, and you get a written quote before anything starts.
What it costs.
One source of truth for jobs, inventory and money, with the SOPs that keep a team using it.
Projects have totaled as low as $2,500 at today's rate. Every project is different; upon discovery we will prepare a quote that meets your needs and budget.
Examples of the kind of work. Your quote comes after discovery.
Workflow fix
Fix or build one Airtable base, automation or QuickBooks workflow.
Get a quoteOperations base
A job or inventory base with views, permissions, automations and a QuickBooks sync.
Get a quoteBack office system
Jobs, inventory, reporting and an SOP library, with training for the team.
Get a quote