One system for the jobs, the money and the materials.
When the jobs live in QuickBooks, the materials in a spreadsheet and the change orders in a group text, nobody sees the whole business. We connect it into one system your whole team works from, and make the steps people retype by hand run on their own.
$100 an hour. It starts with a free discovery call.
HQ Labz didn't just build us a tool: they installed an operating system. The biggest difference is clarity: we can see what's happening in real time and make decisions faster.
We went from scattered tracking and manual steps to a single source of truth that connects jobs, invoices, change orders, inventory/materials, and reporting. The role-based views made it easier for Finance, Fabrication, Installation, and leadership to stay aligned, and the automation around retainage and subcontractor payments removed a lot of guesswork.
A single source of truth.
For Southeast Truss Erectors, a commercial truss installer, we moved the jobs, invoices, change orders and materials into one system and connected it to QuickBooks. Read the case study
Jobs in one place
Job management moved out of QuickBooks and scattered tracking into one Airtable base: jobs, statuses and change orders.
QuickBooks, connected
QuickBooks and Airtable talk to each other, so invoices and job records stop living in two places.
Materials counted
An inventory app for materials, synced every night, so counts and job costs come from the same numbers.
A view for each team
Finance, fabrication, installation and leadership each see the part of the system they work in.
Retainage and payouts
Retainage and subcontractor payments are worked out by the system, not by hand.
Reports and a safety manual
A daily report system and the company's safety manual and procedures, so the team runs the system the same way.
Sound familiar?
This is for a contractor, a shop or a growing service business that has outgrown QuickBooks and spreadsheets, and wants one place where everyone sees the same numbers.
- The jobs live in QuickBooks, a spreadsheet and someone's memory, and the three never agree.
- Invoices, change orders and retainage are worked out by hand.
- Materials are counted when someone remembers, so job costs are a guess.
- Finance, the shop and the field all ask the office for the same answers.
What it costs.
The work your team repeats by hand, made to run on its own, and one system for your jobs, money and materials: QuickBooks, Airtable, email and spreadsheets working together.
Projects have totaled as low as $2,500 at today's rate. Every project is different; upon discovery we will prepare a quote that meets your needs and budget.
- 01
Tell us how it works today
In your own words on the Get Started page. A sentence or two is plenty.
- 02
A free discovery call
We talk through the jobs, the money and the materials, including the spreadsheets and the group texts.
- 03
A written quote
The hours, the price and the timeline at $100 an hour, sized to your needs and your budget, before anything starts.
- 04
Built around your team
One system in the tools you already pay for, with the procedures that keep your team using it.
Tell us how the work gets done today.
You get a straight answer on fit and a written quote before anything starts.